Stanford University is seeking an Associate Director of Finance and Administration/Academic Operations Manager 1 to provide management and coordination of financial, administrative and operations-related functions for the Baxter Laboratory for Stem Cell Biology in the Department of Microbiology and Immunology. Reports directly to the Director of the Baxter Laboratory and to the DFA for M&I. Manage staff to achieve the research and teaching mission, as well as specific goals and objectives of the unit. Partner with faculty leadership and DFA on all departmental affairs. Manage annual budget of +$10M, responsible for budgetary and administrative policy oversight for ~30 sponsored projects (with ~10 subprojects to other departments and subawards and subcontracts to outside institutions), ~9 designated fund accounts, ~10 gift funds and operating, clearing and suspense accounts. Direct, hire, and manage all finance and administrative staff, including Faculty Affairs/HR, Student Services and Lab operations roles for ~70+ people. Applicants should submit cover letter with resume and contact information for at least three references.
Manage staff in the day-to-day operations for functional area(s) of responsibility.
Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees.
Ensure work completion within schedule and constraints.
Independently and in collaboration with human resources managers, guide faculty supervisors in the interpretation and implementation of human resources policies, procedures and programs.
Evaluate business processes and operational and/or financial effectiveness.
Analyze and resolve complex issues and provide alternative solutions as necessary.
May lead process improvement for immediate unit.
Analyze unit needs and make recommendations to leadership for changes in staffing, facilities, health and safety compliance, finance, technology and/or administrative functions.
Work with the Director of Baxter Laboratory and the department DFA regarding resources to support faculty activities and interests.
Interpret, implement and ensure compliance with university academic and administrative policies and procedures within an operating unit.
Recommend new internal policies, guidelines and procedures.
Manage the finances across all sources for the annual budget, including developing, monitoring, analyzing, forecasting and reporting.
Manage and coordinate the large number of grants and contracts for the laboratory.
Ensure compliance with institutional and external requirements.
Represent the units business and academic operations within the organization/school.
Manage student and faculty program administration for the unit.
Work closely with Director on special projects as needed.
- Other duties may also be assigned.
Proactive, detail-oriented self-starter with extensive prior Stanford University (SOM) management experience and familiarity with grants management (NIH, CIRM, DOD, AHA, MDA, fellowships, etc.).
Desire minimum of 5 years to 10 years relevant experience.
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor's degree and three years of relevant experience in administrative and financial management, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Demonstrated supervisory skills including conflict resolution.
Excellent planning and organizational skills.
Excellent communication skills
Working knowledge of accounting, budget planning and financial forecasting.
Working knowledge of grants and contract administration
Strong negotiation and effective interpersonal skills.
Solid analytical and problem solving skills.
Attention to detail and accuracy
Strong expertise in business and management computer applications and databases.
Strong knowledge in industry standards and/or regulatory requirements.
Ability to multi-task and manage deadlines.
Subject matter expertise for area(s) of responsibility.
Able to keep abreast of general industry knowledge and trends
CERTIFICATIONS & LICENSES:
Constantly perform desk-based computer tasks.
Occasionally stand/walk, writing by hand, use a telephone, lift/carry/push/pull objects that weigh 11-20 pounds.
Rarely sort/file paperwork or parts, rarely twist/bend/stoop/squat.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
WORKING CONDITIONS: Occasional evening and weekend hours.
Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains d...edicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.
Stanford University is an equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.