Advertised Summary Job Description: The Office of Research in the College of Physicians and Surgeons is committed to meeting the needs of the school's scientific community in order to further research initiatives.
The P&S Office of Research is seeking to hire a Director of Pre-Award who will manage and be responsible for the Basic Science Pre-Award Team, under the supervision of the Senior Vice Dean and the Associate Vice Dean of Research. The Director of Pre-Award will manage and provide support for grant submissions and all administrative activities within the Pre-Award Core for the Basic Science Departments (Biochemistry & Biophysics, Genetics & Development, Institute of Genomic Medicine, and Microbiology & Immunology).
Responsibilities include, but are not limited to the following: Pre-Award activities, 60% -Assists Principal Investigators (PI) in the preparation and submission of all Federal, State, and foundation grants and contracts applications; -Prepares grant budgets and budget justifications based on the aims provided and are responsive to the RFA technical content requirements and are in full compliance with sponsor/donor and CU requirements, as well as engages outside collaborators, and establish subcontracts; -Drafts supporting documents for grants including letters of intent, letters of support, cover letters, facilities and resources etc.; -Keeps detailed up-to-date records of PI's other support, biosketches, and grant submission documents on a shared drive and hard copy; -Responding to RFAs and summary statements and addressing issues; -Edits Specific Aims and Research Plan, where applicable; -Assists Junior Faculty in submitting K and first R awards and reviewing application for thoroughness; -Partners with Sponsored Projects Administration (SPA) to ensure adherence to funding agency guidelines and timely submissions following established policies and best practices; and -Works collaboratively and cooperatively with faculty, grant writers, P&S proposal development team, and all aspects of grant administration.
Pre-Award Team management activities, 40% -Creates and maintains standards: Budget template, standardized checklists for core staff and PIs tailored to the sponsor/mechanism, standardized filing system using shared drives, updated resources and facilities for Basic Science departments; -On-board new research faculty such as educating PIs on required trainings, certifications, Responsible Conduct of Research as well as leading an orientation to grants submission process; -Manages Pre-Award grants team including personnel and organizational systems to track and archive grant components; -Leads and manages resolution of contractual issues/problems/disputes arising from prime award, sub-grants; -Serves as a technical resource to Pre-Award staff in interpreting sponsor rules and regulations during the proposal development stage; and -Assists PIs in the development, review, and submission renewal of sponsored project proposals. Directly manages timelines and the overall progression of work undertaken by the Pre-Award Team to ensure the on-time completion of high quality, responsive, and compliant proposal applications. -Identify and promote internal and external funding opportunities for the basic science investigators ? external including NIH, DOD, NSF -Oversee preaward support to multi-disciplinary grants facilitated by the P&S Office of Research -Provide monthly reports to P&S SVD and Department Chairs on preaward activities
General Minimum Qualifications: Bachelor's degree in Accounting or Finance related discipline including at least five (5) years of related experience required. Must be proficient in Microsoft Office, especially Excel. Prior experience in an academic grant funded environment.
Expert level functional knowledge of pre- and post-award grants administration, rules, regulations, policies and procedures preferred. Prior experience and understanding of Columbia grants systems (InfoEd) and NIH systems (ASSIST and eRA Commons) are essential.
Additional Specific Minimum Qualifications: Demonstrated customer service focus with the ability to interact and collaborate with multiple constituencies as well as capacity to work with a high degree of independence and successfully within a deadline driven, multi-tasking operating environment. Excellent analytical, organizational, interpersonal, oral and written communication skills. Ability to handle multiple projects under tight deadlines.
Preferred Qualifications: A minimum of four (4) years of grants submission and accounting experience in a research environment is highly desired. Prior management/supervisory experience is desired. Knowledge of University financial policies and financial systems is preferred. Scientific background such as a BS, MA or MS is preferred.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It... seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.