Job Summary: The Institute of Marine and Environmental Technology (IMET) is a joint University System of Maryland research institute capitalizing on the strengths of the University of Maryland Baltimore, the University of Maryland Baltimore County and the University of Maryland Center for Environmental Science (https://imet.usmd.edu/). The Research Administrator will be located at the Columbus Center in the Inner Harbor and will support the IMET/UMB Faculty and their lab personnel. The IMET/UMB Faculty hold academic appointments in either the Department of Microbiology and Immunology (M&I) or the Department of Biochemistry and Molecular Biology at the UMB School of Medicine and the Department of Microbial Pathogenesis in the UMB School of Dentistry. The incumbent will provide administrative and program oversight for the research and educational activities of UMB Faculty, Staff and Students at IMET. The incumbent will be responsible for assisting faculty in maximizing funds available to conduct research while integrating departmental research and business activities into the overall IMET organization. The incumbent will collaborate closely and be the liaison between IMET institutions, the UMB SOM and SOD departments, central UMB offices, and central Columbus Center personnel. The incumbent will jointly report to the Administrators in both M&I and the Department of Biochemistry.
Manages the administrative and fiscal responsibilities for the Institute of Marine and Environmental Technology (IMET)
Works independently to plan and coordinate the daily activities of the IMET program, including monitoring relationships of outside agencies or subcontractors
Oversees budget management, approve financial transactions and coordinate financial reports for state and research funding
Responsible for coordination and management of departmental faculty Appointment, Promotion and Tenure (APT)
Responsible for coordinating departmental Human Resources processes including posting and hiring staff positions, payroll and benefits paperwork, international visa paperwork, recruiting and hiring postdoctoral fellows
Coordinates volunteer faculty and volunteer staff positions in IMET laboratories
Independently prepares research contract and grant submissions on behalf of IMET faculty and assists with budget preparation
Ensures principal investigators and departmental staff maintain proper spending of all research funding
Manage budget, procurement, expenditure tracking, and prepare reports on current finances for state, local, and research funding.
Assures department grants and contracts comply with federal and state legal requirements and UMB policies prior to review by the School of Medicine and School of Dentistry Dean's Office and the UMB Office of Research and Development
Assists in assuring that faculty are appropriately served by the UMB office of technology transfer, the office of sponsored programs and the institutional review board
Assists in the continued development of the department's research strategic plan in accordance with UMB, School of Medicine, School of Dentistry and IMET priorities
Represents IMET at administrative forums within the University, regionally and nationally
Works with senior management in the SOM and SOD Departments to develop program goals and milestones
Acts as a liaison to IMET, Columbus Center administration, School of Medicine and School of Dentistry departments, and all UMB central offices Assist UMB Students in the Marine Estuarine Environmental Sciences Graduate Program with application and enrollment, as well as coordinates activities between this joint program, University of Maryland College Park and the graduate school
Performs other duties as assigned
Bachelor's degree. Master's degree preferred
Six (6) years progressively building research administrative background with at least 4 years in full life-cycle research administration
One (1) year of work coordination or training of others preferred.
Clinical Research Associate (CRA) or Certified Public Accountant (CPA) preferred.
Financial disclosure reporting required by State of Maryland Ethics Commission.
Completion of a 12 credit Research Administration graduate certificate program can be considered for the equivalent of one (1) year of relevant research administration work experience.
Knowledge, Skills, and Abilities:
Knowledge of funding mechanisms and procedures for various funding agencies including international, federal, state, local and private
Comprehensive knowledge of state and federal regulations
Skill in use of personal computer software, such as spreadsheet and database applications
Ability to effectively communicate with faculty and staff in the pursuit of funding opportunities
Ability to determine "best practices" and initiate changes to improve programs
Ability to establish goals, structures and processes necessary to implement a mission and strategic vision
Leadership, coaching and teambuilding skills to strengthen and cultivate relationships
Strategic and analytical thinking skills with an ability to solve problems and make decisions
Ability to network and interact, as well as support effective partnerships with key groups and individuals
Ability to prioritize ongoing and new projects, as well as conduct research and gather information
Oral/written communication, presentation and interpersonal skills
Ability to schedule, train, supervise, assign work to, and evaluate staff
Ability to perform statistical analysis
Ability to create and manage a budget
Ability to prepare reports
:Reg or CII Exempt Staff-E1408G
Employee Class :Exempt Regular
Full Time/Part Time:Full-Time
:School of Medicine - Institute of Marine and Environmental Technology
The University of Maryland, Baltimore (UMB) is the State's public health, law and human services university devoted to excellence in professional and graduate education, research, patient care, and public service. As a diverse community of outstanding faculty, staff and students, and using state-of-the-art technological support, we educate leaders in health care delivery, biomedical science, global health, social work and the law. We emphasize interdisciplinary education and research in an atmosphere that explicitly values civility, diversity, collaboration, teamwork and accountability. By conducting internationally recognized research to cure disease and to improve the health, social functioning and just treatment of the people we serve, we foster economic development in the City, State, and nation. We are committed to ensuring that the knowledge we generate provides maximum benefit to society and directly enhances our various communities.