The Basic Science Administration group supports the basic science academic departments of Biochemistry and Molecular Genetics, Cell and Molecular Biology, Microbiology-Immunology, Pharmacology, and Physiology; as well as the Center for Genetic Medicine, the Simpson Querrey Center for Epigenetics and the Center for Autism and Neurodevelopment. The Accounting Specialist is a part of the Financial Administration Team.
The Accounting Specialist provides a variety of financial and accounting support using initiative and an intermediate knowledge of applicable skills, methods and practices and chooses appropriate alternatives from among pre-defined policies and procedures to complete mainly routine work that involves standard problems and decisions. This role applies industry and professional standards, university policy and procedure, federal and state laws and other regulations. This position provides administrative and/or clerical support.
Provides a variety of financial & accounting support using initiative & an intermediate knowledge of applicable skills, methods & practices & chooses appropriate alternatives from among pre-defined policies & procedures to complete mainly routine work that involves standard problems & decisions.
Applies industry and professional standards, university policy and procedure, federal and state laws and other regulations.
Provides administrative &/or clerical support.
Maintains, compiles & reviews data within spreadsheets &/or databases.
Completes standard reconciliation procedures.
Completes analysis & standard summary reports.
Coordinates &/or provides information for annual salary review process.
Completes functions/tasks associated with the annual budget open/close processes.
Analysis, Statements & Reporting:
Performs data entry in spreadsheets &/or databases.
Obtains additional information by phone, US- or e- mail from customers/vendors; corrects or escalates.
Maintains Chart of Account lists.
Prepares & delivers bank deposits.
Enters information into database.
Grants &/or Awards:
Assists school/dept &/or research administrator regarding grant accounting issues.
Monitors payments from sponsors.
Interacts with ASRSP & OSR for correct appropriation.
Implements study invoicing system and tracking of payments and accounts receivable.
Provides excellent customer service, over the phone and in person answering standard questions regarding status of requests, policies and procedures for processing transactions, &/or instructions for completing paperwork.
Instructs & advises regarding options and appropriate courses of action & follows-up inquiries to ensure customer satisfaction.
Completes other administrative &/or clerical activities such as filing, faxing, sorting, copying, organizing meetings; reserving AV equipment, etc.
Assists with training of new staff members
Supervises or leads temporary, part-time or work study students.
Provides guidance to junior employees.
Performs other duties as assigned.
High school diploma or the equivalent.
2 years accounting &/or bookkeeping or other relevant experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
Excellent computer skills including proficiency in the use of spreadsheet, database and word processing software.
Prior experience working with sponsored research grant accounting
Experience working on high-paced, high-volume transaction organizations or front-line customer service center
Advanced Microsoft Excel Skills
Preferred Competencies: (Skills, knowledge, and abilities)
Excellent computer skills including proficiency in the use of Microsoft Excel, Access and Word software.
Familiarity with financial reporting.
Must have excellent communication skills (written and verbal)
Ability to work effectively in an environment in which the parameters may change daily and to adjust behavior to meet the needs of different people and situations.
Ability and willingness to explore alternatives solutions and identify opportunities to improve procedures and practices while remaining compliant to governing policies.
Display professional attitude; act diplomatically and handle challenging situations in a tactful and responsive manner.
Work-Life and Wellness: Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.
Professional Growth & Development: Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you’re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.
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The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on EEO is the Law.
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.