Rutgers, The State University of New Jersey is seeking a Management Assistant for the Department of Microbiology, Biochemistry and Molecular Genetics within the New Jersey Medical School. The Management Assistant provides general administrative and management support and assists with the coordination of office operations and programs and serves as liaison with various units and administrative offices throughout the University.
Among the key duties of this position are the following:
Maintains or oversees the Chair's calendar as related to departmental and professional commitments.
Includes, but not limited to, scheduling meetings, interviews, conferences, travel arrangements, ordering, setup and cleanup of meals, etc.
Handles travel and conference arrangements for the Chair.
Provides support to the Chair and Chair's office; welcomes guests, staff and other persons by telephone, email, and/or directly addresses and assists in their needs.
Reviews and organizes incoming correspondences and paperwork to minimize the Chair's time in this activity.
Plans and schedules departmental meetings for the Chair and/or departmental committees, as well as provides administrative support.
This includes oversight of meeting agendas, taking minutes, record and filing, and following-up on action items, electronic or in-person votes, etc.
Minimum Education and Experience:
Bachelor's Degree in Business Administration, Finance, or a related field, plus five (5) years of experience involving the review, analysis and evaluation of financial, organizational, and/or administrative practices in a business or government agency.
Equivalent education, experience and/or training may be substituted for the educational requirements.
Required Knowledge, Skills, and Abilities:
Must be proficient in computer applications as required by department.
Exemplary planning and time management skills, including ability to coordinate multiple simultaneous tasks, and prioritize daily workload.
Strong skills in Microsoft Office with emphasis in MS Word, Excel, and PowerPoint.
Physical Demands and Work Environment:
May require some minimal lifting and walking for long periods.
Remote work possible, with in-person work at least 3 days per week.
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.