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Details
Posted: 09-Jan-26
Location: Riverside, California
Type: Full-time
Internal Number: 6841425
Administrative Assistant III
Job ID:
Location: Main Campus - UCR
Schedule: 8AM - 5PM
Category: Administrative
Salary: $61,283 - $87,821
Full/Part Time: Full-time(100%)
Organization: College of Natural & Agricultural Sciences
Department: Paige Mejia
Application Deadline: January 23, 2026
Position Information:
As part of the EMN Administrative Unit, serves as an Administrative Assistant for a large unit with multiple entities (including Department of Evolution, Ecology & Organismal Biology and Department of Molecular, Cell & Systems Biology; the Natural Reserve System; the Stem Cell Center, Imaging Core and two graduate programs). Creates training material, streamlines the front desk processes, oversees the implementation of new systems, and mentors junior staff. Performs general administrative and accounting duties, serves as the backup to the Procurement Supervisor and assists with processing order requests, travel and entertainment reimbursements, and multiple recharges using web based applications plus processes encumbrances. Also assists with seminar duties, greeting and directing visitors and administrative duties for over 300 faculty, staff, and students. Position is responsible for adherence to UC Policies and Procedures applicable to these functions.
The full salary range for the Administrative Assistant III is $29.35 - 42.06 per hour. However, the expected pay scale for this position is $29.35 - $35.26 per hour. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.
Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.
As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.
Requirements:
Requirements
Educational Requirements
Experience Requirements
Minimum Requirements
Preferred Qualifications
Additional Information:
Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.
UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.
- UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
- UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
- UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
- Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
- Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
- UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.
For information about our generous employee benefits package, visit: Employee Benefits Overview
Job Description Details:
Job Description Details
General Information
BLANK AST 3 004722 Paige Mejia Paige Mejia
Department Custom Scope
As part of the EMN Administrative Unit, serves as an Administrative Assistant for a large unit with multiple entities (including Department of Evolution, Ecology & Organismal Biology and Department of Molecular, Cell & Systems Biology; the Natural Reserve System; the Stem Cell Center, Imaging Core and two graduate programs). Creates training material, streamlines the front desk processes, oversees the implementation of new systems, and mentors junior staff. Performs general administrative and accounting duties, serves as the backup to the Procurement Supervisor and assists with processing order requests, travel and entertainment reimbursements, and multiple recharges using web based applications plus processes encumbrances. Also assists with seminar duties, greeting and directing visitors and administrative duties for over 300 faculty, staff, and students. Position is responsible for adherence to UC Policies and Procedures applicable to these functions.
Key Responsibilities:
Key Responsibilities DescriptionPercent Time
Works in conjunction with Unit Procurement Supervisor to process all purchase requests for departments serviced by the EMN Administrative Unit.
Verifies proper funding source, dollar availability, and signature authority for each request. Obtains financial approval of funding source from analysts, and/or FOM, and/or FAO for all transactions.
Determines purchase type (DAPOs under $5000 or Requisition $5000+) and processes accordingly. Conducts research and solicits quotes from contract and non-contract vendors to obtain the best source, price, quality, availability, delivery etc.
Researches discrepancies and follows up with vendors, service departments, UCR's Procurement Services department and the UCR Accounting Office on late or incomplete shipments, returned and/or damaged items, and outstanding credits owed to the unit etc.
Reviews and requests authorization for invoice payment approval, and other related Accounts Payable
issues.
Utilizes campus procurement (ProCard) card for appropriate purchases with strict adherence to ProCard policies. Provides all backup documentation for each ProCard purchase to the departmental card administrator for monthly review/reconciling.
Processes web recharges. Directs student assistants to perform minor purchasing duties.
Operates as lead travel expert for the EMN Administrative Unit. Oversees all travel and accommodation arrangements for all non-senate academic and faculty recruitments. Process Faculty Relocation requests.
Prepares unique, complex international travel advances/arrangements and subsequent reporting as determined by guidelines developed by the EMN Administrative Unit, UCR Accounting Office and Material Management. Tracks and ensures travel advances are cleared. Collaborates with the Administrative Assistant II to prepare travel expense reports via iTravel and process travel-related purchase orders (including airfare, shuttles, accommodations etc.) for all UCR faculty, staff and students, and visiting faculty/students/etc. in that position's areas of responsibility.
Ensures compliance with immigration regulations for foreign travelers who are not U.S. citizens and request travel reimbursement.
Processes Honoraria payments via ePay as applicable for seminar speakers in accordance with UC and EMN Unit guidelines.
Prepares ePay reimbursements for entertainment and non-entertainment expenses and ensures expenditures do not exceed the EMN Administrative Unit and UC policy maximum rates. Processes purchase orders for entertainment expenses and complete Alcohol permits as needed.
Prepares approval memos to College of Natural & Agricultural Science Dean's office and ensures approval is received. Identifies the need for and prepares requests for exception to policy for travel and entertainment reimbursements as necessary, and attached required documentation for approval.
Attends Faculty meetings and various events to provide administrative support. Records and types minutes and creates voting ballots as requested by department Chairs. Supplies refreshments, set-up and clean-up as needed for meetings.
Assists with Faculty recruitment
Responsible for key and fob maintenance and distribution. Verifies laboratory safety requirements are met, assigns keys and coordinates with the campus Lock Shop to activate fobs as appropriate.
Submits photocopy requests to Printing and Reprographics as requested by faculty and instructors. Assigns copy codes for department copiers. Oversees general front desk/reception duties. Oversees creation and distribution of weekly seminar announcements and related duties for multiple departments and programs.
Serve as Petty Cash Custodian for Departmental or Faculty Funds as assigned.
Responsible for equipment inventory
Other miscellaneous duties that arise
To apply, visit https://jobsportal.ucr.edu/jobs/36812186
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