Grants and Contracts Coordinator - Microbiology and Immunology

The Department of Microbiology and Immunology in the College of Veterinary Medicine is seeking a highly skilled research administrator to provide comprehensive pre- and post-award grant support for a dynamic and externally funded research program. This role partners closely with faculty, senior research staff, and trainees to develop, submit, and manage complex grant and contract proposals while ensuring compliance with university and sponsor requirements. As a key member of the department's administrative team, the position supports a collaborative, inclusive, and psychologically healthy work environment grounded in respect, professionalism, and shared accountability. The ideal candidate is detail-oriented, adaptable, and able to work both independently and collaboratively in a fast-paced environment with firm deadlines. Interested? Feel free to read more and apply!

The job responsibilities include, but are not limited to:

Pre-Award Support & Grant Submissions

• Identify funding opportunities and interpret sponsor guidelines for faculty.
• Prepare and submit grant applications, including forms, budgets, and required documents.
• Coordinate timelines and submissions with internal offices and external collaborators.

Post-Award Support

• Assist with progress reports, compliance requirements, and sponsor communications.
• Support subrecipient setup, continuations, and no-cost extensions.
• Track award timelines, reporting deadlines, and required deliverables.

Required Qualifications

• Associate's Degree in accounting, business administration, or related field with four to six years of related sponsored programs experience, administrative/financial experience or equivalent combination of education, experience.
• Strong organizational, analytical, and problem-solving skills with exceptional attention to detail and accuracy
• Ability to manage multiple priorities and applications simultaneously, meet tight deadlines, and follow through on complex tasks
• Excellent written, oral, and interpersonal communication skills, with a strong customer service mindset
• Proven ability to work independently and collaboratively across cross-functional teams, using sound judgment to escalate issues when appropriate
• Demonstrated discretion and professionalism in handling sensitive and confidential information
• Proficiency with Microsoft Office and related software tools to manage information, analyze data, and produce reports

Preferred Qualifications

• Knowledge of federal, state, non-profits, foundations and industry sponsors.
• Understanding of applicable government regulations (Uniform Guidelines) and university policies.
• Proven experience with grant and contract preparation, submission and administration preferred.
• Working knowledge of NIH eRACommons for grant preparation.
• Experience in an academic environment.

Important Details about the Position

• This is a hybrid position located in Ithaca, NY with 1 day remote per week.
• We are unable to provide Visa sponsorship, now or in the future, for this position.
• Relocation assistance will not be provided for this position.

While the regular business hours are 8:00 am to 5:00 pm, the specific schedule may change to meet the needs of the business, requiring employees to work early mornings, evenings, weekends and University holidays and scheduled breaks.

The Following Documents are Required to be Submitted with your Application

• Resume
• Cover Letter

What We Offer:

Great benefits! Cornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability.

• 3 weeks of paid vacation
• 13 additional holiday days with 2 additional floating holidays to be used at your discretion

Questions?

Gabriel Gonzalez - gag95@cornell.edu

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Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline

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EEO Statement:

Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of "... any person ... any study." No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.